Stock replenishment is the operation of moving items from another location (such as a warehouse or backroom) to a location that has run low on stock (such as the sales floor or backroom). In WMS, you create, approve, and execute a movement order so the stock count is accurately updated.

Recognizing when replenishment is needed

Check stock counts by location through per-location stock reconciliation to determine whether replenishment is needed.

• Setting a replenishment threshold for each location displays an alert when the stock count falls below that level
• When sales-floor stock runs low, first check backroom stock — if the backroom is also short, replenish from the warehouse

Creating a movement order

• From "Stock Movement," select "Create Movement Order"
• Specify the source location and destination location
• Enter the item and quantity to move (you can only enter up to the available quantity at the source)
• Once the movement order is created, it enters "Pending Approval" status

Approving and executing the movement

• A manager or a staff member with Admin privileges reviews and approves the movement order
• Selecting "Execute" decreases stock at the source location and increases it at the destination location
• It is recorded in the stock movement log as a "movement"
• Negative stock is not allowed (you cannot execute a move for a quantity that exceeds the source location's stock count)

The warehouse → backroom → sales floor replenishment flow

A typical replenishment flow looks like this:

• 1. Sales-floor stock runs low → an alert notification is issued
• 2. A movement order is created and executed from the backroom to the sales floor
• 3. Backroom stock runs low → replenished from the warehouse
• 4. Warehouse stock is insufficient → a purchase order is placed (to a receiving transaction)

Checking the stock movement log

Every stock movement (receiving, shipping, movement, or adjustment) remains as an immutable record in the stock movement log.

• You can filter and search by date, item, location, and operation type
• Since a history of who performed which operation and when is retained, it can be used to investigate the cause of a cycle count discrepancy
• CSV export can be used to integrate with external systems or to create reports

Related articles: What Is Warehouse Management (WMS)? | Receiving and Shelving | Location Management